Executive Assistant

COMPANY OVERVIEW
JAC’s client is a reputable brand name in the Lighting solution for architectural projects

JOB RESPONSIBILITIES

• Executive Assistance:
  • Update weekly huddles standard information (leave, showroom, etc..) 
  • Support Brand with internal Presentation Decks
  • Assist Exec’s with messaging/inbox management
  • Provide daily support to team members with all matters relating to P&C (dynamics issues, recruitment, resourcing, training, engagement etc)
  • Work with leadership to introduce and support P&C programs and initiatives, creating a unique, successful, and fulfilling workplace
  • Coordinate engagement policies to enhance Unios’ culture and live the company’s values every day
  • Support local recruiting efforts and oversee phone, online and onsite interviews to ensure successful candidate interactions
  • Assist with new employee on-boarding; oversee contract management, background checks, as well as additional maintenance
  • Coordinate Health & Safety efforts
  • Offer assistance with additional P&C matters as needed
  • Maintain team member files
• Manage Enterprise Risk & Compliance
  • Ensure all Director’s compliance requirements are being met (ASIC updates etc)
  • Maintain all memberships (AICD, CA..)
  • Ensure Insurances are in place and relevant Certificates of Currency are on hand
• Systems
  • Embed P&C Systems and Processes
  • Organise filing and retrieval systems for information (EG Standard Forms, Onboarding, Performance Profiles, Interviews...)
  • Adopt and Roll-out new and Emerging Technologies as implemented by the Exec team
  • Ensure out team data (milestones, birthdays...) is maintained with accurate and current data
• Cultural & Values Leadership 
  • Embed P&C Systems and Processes
  • Organise filing and retrieval systems for information (EG Standard Forms, Onboarding, Performance Profiles, Interviews...)
  • Adopt and Roll-out new and Emerging Technologies as implemented by the Exec team
  • Ensure out team data (milestones, birthdays...) is maintained with accurate and current data

JOB REQUIREMENTS

• Conflict resolution skills
• Ability to work remotely
• Process-oriented
• Integrity
• Time Management
• Strong communication & Interpersonal skills
• Empathy & an approachable demeanour
• Process management

BENEFITS

• Competitive package of salary and incentive

Apply online or feel free to contact me directly for more information about this opportunity. Due to the high volume of applicants, we regret to inform that only shortlisted candidates will be notified. Thank you for your understanding.
 
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