[Hai Phong] Procurement Assistant

Job title: [Hai Phong] Procurement Assistant
Contract type: Temp/Contract
Location: Vietnam (Hanoi)
Salary: 600 USD Gross
Start date: 29 Jul 2020
Job Reference: 03598
Contact details: Nguyen Thuy Linh
Contact email:
Job published: 6 days ago

[Hai Phong - Dinh Vu Industrial Zone] Japanese Construction Project


(Temporary 1-2 years)


I.        Job Description

1.      Document controls

- Printing document/drawing and issue/distribute for production

- Filing/circulate document in office system rule

- Data file storing and control in PC/server system

- Document (drawing list, specification) submission schedule and periodical update/announce to Vendor

- Due date control for both of Internal documents and Vendor’s documents

- Vendor ‘s shipping document control

2.      Maintenance of format, file, catalog, update vendor list, communication channel

3.      Update the Purchase Order/contract master list and follow up due date

4.      Follow up Procurement schedule/ deadline; timely notification

5.      Payment control

- Monitor & follow up billing schedule, Receipt of Invoice, Initial check and feedback, Verify the Invoice and supporting document

- Update the payment summary, follow up with payment schedule/ deadline/ timely payment

6.      Coordinate for appointment Meeting with Vendor

7.      Coordinate for Vendor ‘s delivery schedule

8.      Coordinate for the construction site feedback with Vendor

9.      Update cost data and report periodically

10.  Coffee/Tea preparation

11.  Other works reasonably required


II.      Requirement

-      Fluent English and Vietnamese

-      A Bachelor's degree with four (4) years' experience of economics, commercial and/or business administration

-      Ability to manage complexity and resolve conflicts that arise from balancing multiple priorities

-      Proficient in Microsoft Office Suite

-      Fluent written and verbal communication skills

-      Woking experience for procurement work for 1~2 years if any


III.    Benefit

-      Basic Salary~600 USD /monthGrossnegotiable depending on skills and experience

-      Bonusonce a year, equivalent to 1 month basic salary

-      Additional salary for overtime work and work in holiday

-      Home leave allowance (1time per 3months)

-      Telephone allowance (if necessary)


NOTE: Contract Period: One (01) year including one (02) month of probation period

Extension of Contract can be discussed based on his/her performance review. Maximum extension period will be two (02) years

APPLY: Please send your CV (word file) to email: