Roles and responsibilities in general
As the contract lays down the exact procedures the parties must follow to ensure the project runs smoothly and complete as scheduled.
In general, the contract administrator’s role is to monitor and control that the contract clauses are followed by the parties in a timely and professional manner.
The contract administrator in construction of development project often deals with payment and claim evaluation matters following the rules as set out in the contract so that the parties will be entitled to the amount of claim and be paid the right amount on the due date.
The contract administrator must first understand how the contract is put together with basic and general knowledge of legal terminology.
The contract administrator is experienced enough to see at a glance how the contract reflects the scope of works of the both parties and the way the works have been programmed to foreseen the targeted time of completion.
Post-contract administration and management – contract documentation, valuation of progress payment, variation assessment, EOT management, and cost control report
Finalization of project final accounts
Degree in Building, Civil engineering, Quantity Surveying or equivalent from recognized universities
Five (5) to ten (10) years of QS relevant working experiences (preferable in real estate developers’ office rather than construction firms)
Membership of quantity surveyor professional such as RICS or the like
Moderate technical knowledge – Measurement, cost estimating, construction technology, contracts and law
Understand and familiar with professional practice and contract administration processes
Able to work as a team player
Ability to communicate clearly both spoken and written English.
Responsible for liaising with all external and internal stakeholders to the benefit of the project to progress without delay, ensuring that all reasonable requests are met in a timely efficient manner.
Interfaces with the project managers and/or engineering managers to deliver professional and competent advice and support, to ensure that the project is managed in accordance with the contract, and meeting the required reporting deadlines.
Assess contractor applications, along with any changes, making recommendations, raising payment certificates and preparing general correspondence on behalf of the project managers to ensure that only legitimate payments and time are certified.
Identify principal risks and opportunities, raises, addresses and resolves problems at a project level and supports the Project Team (herein UD HCM Team), maintain a schedule of potential financial implications.
Responsible for managing and reporting change control procedures within each specific contract and ensuring that they are adhered to by all parties.
Consider alternative strategies for dispute resolution of moderate complexity and prepare written arguments from a claimant or defendant perspective, making recommendations to key stakeholders on the preferred option.
Assist in the coaching and development of other team members to share knowledge, increase team skill level and improve the standard of delivery.
Analyze and review a range of data and documents to collate key themes and trends, using this analysis in conjunction with own knowledge to provide advice and make recommendations to support cost and commercial management decision-making of the team.