The Building Management Operation Executive role supports the operational, financial, procurement, and administrative activities of large-scale commercial and mixed-use properties in Hanoi. The position plays a key part in coordinating multiple projects, preparing trilingual management reports, monitoring budgets, and supporting digital transformation and process improvement initiatives.
Responsibilities
Gather operational and management data from building operations teams, property management partners, and internal stakeholders, and prepare consolidated reports for management in English, Japanese, and Vietnamese
Track action items and ensure that approved plans are implemented effectively across assigned projects
Assist department managers in preparing business proposals, operational reports, and supporting documents for management review and approval
Coordinate with multiple properties to monitor project performance, operational progress, and key outstanding matters
Consolidate and analyse operating expenses, capital expenditure, and periodic financial forecasts submitted by project teams
Monitor budget utilisation to ensure that spending remains aligned with approved plans and business objectives
Support annual budgeting activities in close collaboration with operational, technical, and cross-functional teams
Manage procurement activities, including vendor sourcing, quotation collection, tender administration, contract coordination, and payment processing
Liaise with external service providers and software vendors to support digital transformation initiatives and business process enhancement projects
Participate in system requirement discussions, process validation, and user testing to ensure that solutions meet business needs
Requirements
Must have the legal right to work in Vietnam
Bachelor’s degree or above in Business Administration, Finance, Accounting, Property Management, or a related discipline
3–5 years of relevant experience in property or building operations, procurement, project coordination, operational finance, accounting, or administration
Strong command of written and spoken English, including experience handling business correspondence and contractual documents
Japanese proficiency at JLPT N2 level or above
Advanced proficiency in Microsoft Office applications, particularly Excel, PowerPoint, and Word
Detail-oriented, well-organised, and capable of coordinating with multiple stakeholders in a dynamic environment
About the company
A well-established international company in the real estate and property investment industry, managing large-scale commercial and mixed-use developments in Vietnam. The organisation combines property management, operational, and investment capabilities to support the effective management of its portfolio.