The Project Administrator role provides financial, project, and general administrative support for a structural engineering consultancy in Ho Chi Minh City. The position plays a key part in maintaining organised project information, managing fee proposals and invoicing, supporting the directors, and overseeing marketing activities where required.
Responsibilities
Financial
Prepare and manage fee proposals
Prepare monthly invoices for clients
Oversee and manage the Xero financial platform
Coordinate with the company’s bookkeeper, with no bookkeeping responsibilities required
Administrative
Set up new jobs and projects, ensuring proper documentation and organisation
Set up and manage project information on the company’s cloud server and project management platform
Perform data entry and maintain accurate business records
Manage documents and templates
Provide general business and personal administrative support to the directors
Complete training on the relevant systems and processes
Marketing
Oversee and manage marketing activities, including the company website and social media
Manage and oversee marketing activities outsourced to a third-party service provider, without being responsible for their direct execution
Requirements
Fluent English with excellent verbal and written communication skills is essential
At least 2 years of experience in a similar role is essential
Ability to work independently and take initiative is essential
Ability to maintain the confidentiality of information is essential
Experience with the Xero financial platform is strongly preferred
Experience working for an Australian or comparable international company is preferred
Creative experience in marketing is preferred but not essential
About the company
A company in the structural engineering consultancy industry supporting business and project operations from Ho Chi Minh City. The organisation provides structural engineering consultancy services for building and construction projects.
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